privacy policy
Día de Muertos at UBC 2026
Last updated: October 22, 2026
1. Introduction
Día de Muertos at UBC 2026 is a free, non-profit cultural event dedicated to celebrating Mexican traditions, honouring the memory of loved ones, and promoting cultural exchange within the Metro Vancouver community.
The event will take place on November 2, 2026, at the AMS Student Nest, University of British Columbia, Vancouver, British Columbia, Canada.
The event is organized by the Mexican Student Association of UBC, with the support and oversight of the Mexican Business Association of Canada (MexBAC).
The Mexican Student Association of UBC is primarily responsible for the event's organization and privacy practices. MexBAC provides organizational support and assists in overseeing the implementation of event activities.
Both organizations recognize the importance of respecting the privacy and personal information of attendees, participants, volunteers, and other individuals involved in the celebration.
This Privacy Policy explains how photography, video recordings, and any personal information obtained in connection with the event may be collected, used, disclosed, and protected.
2. Collection of Personal Information
Día de Muertos at UBC 2026 is a free public cultural celebration and does not require attendees to complete a general event registration form.
The Organizers do not routinely collect attendees' names, email addresses, or demographic information as a condition of admission.
However, personal information may be collected in limited circumstances, including:
- When individuals voluntarily contact the Organizers.
- When participants or volunteers provide information necessary for their involvement in event activities.
- When photographs, video recordings, or audio recordings identify individuals attending the event.
- When individuals submit privacy-related inquiries or requests.
Any personal information collected will be limited to what is reasonably necessary for legitimate event-related purposes.
3. Purpose of Information Collection
Personal information obtained in connection with the event may be used to:
- Coordinate and administer cultural activities.
- Communicate with participants and volunteers when necessary.
- Document and preserve the event's cultural and community activities.
- Promote awareness of Mexican cultural traditions.
- Prepare institutional reports and communications.
- Support the organization and promotion of future editions of Día de Muertos.
- Respond to questions, concerns, and privacy-related requests.
Personal information will not be sold, rented, or exchanged for commercial purposes.
4. Event Photography, Videography, and Audio Recording
Photography, videography, and audio recording may take place throughout Día de Muertos at UBC 2026.
By attending the event, visitors acknowledge that they are entering a public cultural gathering where photography and recording activities may occur.
Photographs and recordings may be used for the following purposes:
- Documenting the celebration and its cultural activities.
- Publishing event highlights on official websites and social media platforms.
- Promoting future editions of Día de Muertos and related cultural initiatives.
- Preparing institutional reports, presentations, and community publications.
- Sharing selected photographs and recordings with event sponsors, supporters, and participating organizations for communications related to their involvement in the event.
- Preserving a visual record of the celebration for historical and cultural purposes.
These materials may be published on publicly accessible platforms and may remain available after the event.
Attendees who do not wish to be photographed or recorded should inform an official event photographer or a member of the organizing team.
The Organizers will make reasonable efforts to respect these preferences, including avoiding identifiable images or recordings of individuals who have expressed their objection.
However, because the celebration takes place in a shared public gathering space, incidental appearances in crowd photographs, wide-angle images, or background recordings may not always be avoidable.
Attendance does not constitute unrestricted consent to every possible use of an individual's image or likeness. Additional consent will be obtained where required by applicable law.
Photographs and recordings will not be sold as commercial products.
5. Photography and Privacy of Minors
Día de Muertos at UBC 2026 is a family-friendly cultural event.
Minors are welcome to attend when accompanied by a responsible adult.
The Organizers recognize the importance of protecting the privacy of children and young people.
Reasonable care will be taken when photographing or recording minors, particularly when images prominently identify an individual child.
Where required, consent from a parent or legal guardian will be obtained before identifiable photographs or recordings of minors are used for promotional or public communications.
Parents and guardians who do not wish their children to be photographed or recorded should notify an official photographer or member of the organizing team.
6. Sharing Photographs and Information with Sponsors and Partners
Día de Muertos at UBC 2026 is supported by cultural organizations, community partners, volunteers, and sponsors who contribute to the celebration.
The Organizers may share selected event photographs, recordings, and general information about the celebration with these organizations for purposes including:
- Acknowledging sponsorship and community support.
- Documenting the event's cultural and community impact.
- Publishing reports about the event.
- Promoting future cultural initiatives.
Sponsors and partners may use authorized event materials to communicate their participation in and support of Día de Muertos at UBC 2026.
Any additional use of identifiable images or recordings must comply with applicable privacy requirements and any consent limitations.
The Organizers will not provide sponsors with private contact information obtained through individual communications or privacy inquiries without appropriate authorization.
7. Aeroméxico Prize Draw
A prize draw supported by Aeroméxico may take place in connection with Día de Muertos at UBC 2026.
The Aeroméxico prize draw is governed by its own separate terms and conditions, including any applicable privacy notices.
Participation requirements, eligibility, prize administration, and any personal information collected specifically for the prize draw are outside the scope of this Event Privacy Policy.
Individuals interested in participating should review the official prize draw terms and conditions before entering.
8. Data Retention
The Organizers will retain personal information only for as long as reasonably necessary to fulfill the purposes for which it was collected, subject to applicable legal requirements.
Information obtained through individual communications will be retained only while necessary to address the relevant matter or fulfill legitimate organizational obligations.
Photographs and recordings selected for event documentation, cultural archives, or future promotional activities may be retained while those purposes remain applicable.
Individuals may request the deletion of personal information or raise concerns about identifiable images and recordings by contacting the Organizers.
Requests will be reviewed in accordance with applicable privacy legislation.
9. Information Security
The Mexican Student Association of UBC, as the principal event organizer, will take reasonable measures to protect any personal information collected in connection with the event.
These measures may include:
- Restricting access to personal information to authorized individuals.
- Using appropriate safeguards for electronic information and media files.
- Limiting disclosure of identifiable information to legitimate event-related purposes.
- Reviewing privacy concerns and requests in a timely manner.
MexBAC may assist the principal organizer in overseeing the implementation of these measures where appropriate.
No electronic storage or communication system can be guaranteed to be completely secure.
10. Access, Correction, and Deletion Requests
Individuals may contact the Organizers to:
- Request access to personal information held about them.
- Request correction of inaccurate information.
- Withdraw consent where applicable.
- Request deletion of personal information, subject to applicable legal requirements.
- Raise concerns about identifiable photographs or recordings.
- Request review of published event images featuring themselves or their children.
Requests should be directed to:
diademuertoscanada@gmail.com
The Organizers will review and respond to requests in accordance with applicable privacy laws.
Where photographs or recordings have already been published, reasonable efforts will be made to address legitimate removal requests. Complete removal from third-party platforms, independently shared content, or previously distributed publications may not always be possible.
11. Applicable Privacy Legislation
The Organizers are committed to respecting applicable privacy legislation in Canada and British Columbia, including the British Columbia Personal Information Protection Act (PIPA) where applicable.
Personal information will be collected, used, disclosed, and retained only for appropriate purposes and with consent where required by law.
The Organizers will seek to maintain transparency and accountability in their handling of personal information.
12. Changes to This Privacy Policy
This Privacy Policy may be updated to reflect changes in event activities, information-handling practices, or applicable legal requirements.
Any revisions will be published on the official event website:
www.diademuertos.ca
The date of the most recent update will appear at the beginning of this document.
13. Contact Information
For questions, concerns, or requests regarding this Privacy Policy or the use of event photographs and recordings, please contact:
Día de Muertos at UBC 2026
Principal Organizer:
Mexican Student Association of UBC
Supporting Organization:
Mexican Business Association of Canada (MexBAC)
Email: diademuertoscanada@gmail.com
Website: www.diademuertos.ca
© 2026 Día de Muertos at UBC. All rights reserved.